Meeting compliance standards can be complicated for companies and individuals. Standards can vary from state to state, and city to city, so having a department to handle researching them can be extremely beneficial. That’s where an HR department comes in. It is vital for HR professionals to be aware of all compliance standards and diligently strive to meet those for their employers. A checklist of hiring practices, pay scales, benefits, policies and procedures, performance reviews, discipline and termination are important to have and to use regularly. Below are some other duties that an HR department can perform to keep companies meeting compliance standards.
Federal and state compliance laws occasionally change, so keeping up with them can be a full time job. HR professionals are not only familiar with current compliance standards, but keep up with them when they change, ensuring that companies and individuals are always in compliance with updated standards. HR department members may educate other employees when necessary to keep a company up to date.
Hire Experienced Staff
Many HR departments also handle employee recruitment. They have the knowledge to hire staff with valuable experience and the skills to maintain an effective compliance program. Even in smaller companies where a full time HR staff is not an option, partnering with an outside HR agency as your source when you have questions or need guidance on compliance and hiring can be a good idea.
Policies and Procedures Manual
It’s common for modern companies to create a policies and procedures manual to keep available, and update it with current changes. An internal HR department can create and update such a manual, or an outsourced HR department can create it and company employees can update as needed.
The first step in ensuring that employees understand compliance issues is to be absolutely certain that company managers understand them. They are the first in the chain of command to hear grievances, settle disputes, etc. HR professionals can train company management to ensure that they understand the compliance standards they will have to enforce.
HR professionals can also ensure that all employees are aware of expectations and procedures regarding harassment, reporting accidents, changes in benefit,s and other issues important to their well-being as productive employees. Having an HR team conduct retraining meetings when needed is a good way to keep employees aware, and keeping current employee handbooks easily available ensures that all information can be referred to if necessary.
Effective HR Managers listen to managers, employees, and reports. Taking in all available perspectives and applying that knowledge keeps Hr professionals aware of what steps may need to be taken to stay on top of compliance issues.
Professional HR department members let employees know when they are doing something right or wrong. People respond better to positive reinforcement. When a problem is discovered, HR professionals can give an opportunity for corrections to be made, and may take necessary actions to get the company back into compliance.
HR professionals document situations when they arise. Documentation of events is the only proof available to show company knowledge of infractions and the simultaneous steps taken to make corrections. Documentation can even be copied and distributed as applicable. Memories fade, so companies can save a lot of headaches by having an HR department that records important decisions, employee performance reviews, critical communications, and maintains all employee records.
If you would like more information about helping your company meet compliance standards, or would like more information about professional HR consultations, contact the Sedona Group of Austin, located in Austin, TX.